PD Financial Specialist PC
BASIC FUNCTION OF THE POSITION
As a qualified professional in Financial Management and functioning under the supervision of a US direct hire Country Director (CD) and U.S. direct hire Administrative Officer (AO), incumbent is the Financial Assistant and Budget Analyst in the Administrative Unit.
Incumbent is in charge of more than five main administrative functions to support the Peace Corps/Ecuador program. Peace Corps/Ecuador (PC/EC) is a large post that has 162 Volunteers, and 87 Trainees in 4 program sectors, 3 U.S. direct direct-hire employees, 2 active Foreign Service Nationals (FSN) or Locally Employed Staff (LES), and 38 Host Country Personal Services Contractors (PSC). The Financial Assistant/Budget Analyst/Alternate Cashier (FA) carries out all duties related to Peace Corps Ecuador’s financial management system. The incumbent is also responsible for non-cash payments, voucher preparation, and assists the Administrative Officer (AO) in the overall administrative operations at post: cost control, procurement reports, budget monitoring, personnel administration, volunteers’ payments, and volunteer support as well as in the maintenance of the overseas financial accounting management system (For Post). At the same time makes available financial data and analysis for budgetary matters such preparation of the annual Operating Plan, Mid-Year Budget Review and Periodic Budget Reviews.
The Alternate Cashier portion of the position occurs cumulatively approximately four weeks out of the year. In this capacity the Alternate Cashier, under the direct supervision of the Administrative Officer, performs the full range of “Principal Class B” duties in compliance with Peace Corps, Department of State (DOS) and U.S. Government (USG) regulations for Peace Corps/Ecuador. Incumbent is responsible for the expenditure, accountability, examination, safekeeping, replenishment, and management of the post Imprest Fund with an advance authorization of USD 20,000. This includes managing, reconciling and maintain a checking account and performing payments on-line for various expenses such as utilities.
MAJOR DUTIES AND RESPONSIBILITIES % OF TIME
I. Accounting: 28%
The incumbent is the Senior Accountant and Personnel Assistant under the supervision of the Administrative Officer (AO), functioning without U.S. Embassy support, directly through the Peace Corps Chief Financial Office (CFO) in Washington D.C. Post uses For Post financial management system to maintain accounting records for the budget authority received each fiscal year. . There records and all data are sent to PC/HQ Odyssey financial system on a daily basis via a synchronization mechanism utilizing the FTP server, this synchronization also serves to receive PC/HQ Odyssey data into PC/Ecuador For Post. As the PC/E accountant performs the following functions:
1. Performs all financial transactions from obligation through liquidation in For Post except those related to travel in purpose codes 11, 12, 14, 16, 21 and 25. Besides that, this position has the responsibility of all transactions in For Post. This includes creating new obligations for each fiscal year, liquidating all non-cashier payments and travel vouchers disbursements, daily cashier disbursements and commitments. Also includes the monitoring of previous fiscal years obligations ensuring inactive obligations balances are de-obligated when needed.
2. As soon as funds are uploaded from PC/HQ Odyssey and once authorized by AO, opens obligations for new fiscal year in the For Post financial management system. These obligations require back up documents indicating the basis for the allocation of funds in an obligation under For Post. Same procedure is used for liquidations and disbursements as these require back up documentation before they can be entered into the system.
3. Monitors current and prior year obligations and in close coordination with the AO de-obligates inactive obligations and reviews that balances of active obligations are accurate and sufficient to cover Post needs. Obligations are done on a quarterly basis for recurring expenses such as utilities, communications, Volunteer and staff travel, living and leave allowance, supplies, postage, LES salaries/benefits, etc while others such as security services, PSCs contracts, Facilities Operation for cleaning services and property rental are done on the 1st quarter to cover full year.
4. At the end of each quarter, reviews all open obligations and coordinates with AO to increase recurring obligations such as utilities, LES salaries/benefits, communications, medical supplies, walk around, living/leave allowance, medical care, etc based on the approved Operating Plan.
5. Reconcile LES payroll reconciliation report in For Post for each pay period with the Earnings and Leave Statements received from the Human Resources office at the U.S. Embassy in Quito, ensuring that payroll payments are accurate and if not ensuring that corrections are made on a timely manner.
6. Each fiscal year and in coordination with AO, prepares an annual accounting classification list with all obligations that this position opens in For Post. Ensures that all new obligations have a clear description, accurate period of performance, correct vendor and are charged to the correct location, fund number, sponsor, Purpose code and Object Class. Must ensure that all obligation documents have a calculation sheet or another document as basis for the amount obligated. When obligations and liquidations are charged to the wrong Purpose code or Object Class, incumbent needs to send a Journal Voucher (JV) to the CFO/GAP accountant for correction so obligations are always charged to the lines where these expenses where budgeted for.
7. Also informs AO and Administrative Assistant (AA) uploads for funds received for International Travel and Conference travel so AA can obligate funds for these events using correct information. Also keeps track of all other reimbursable and non-post appropriations funds received in the For Post System for sub-regional conference travel for programming staff.
8. Inputs all disbursements into For Post through the Imprest Fund Bureau Vouchers that are prepared by PC/Ecuador Class B Cashier. He/she also reviews all disbursements for accuracy, monitoring and correcting data as necessary ensuring that all invoices to be entered as disbursement are coded, translated and comply with PC regulations.
9. Processes quarterly recurring obligations as requested by AO, reporting un-obligated and un-liquidated balances when preparing documentation for procurement and payment of services or goods. Exercises a high degree of decision limited to the increase/decrease and correction of obligations.
10. Works with AO to reconcile current year and prior year For Post reports with PC/HQ Budget Office reports that are send three times a year for the Open Review Obligations. Keeps informed and updated of all administrative/financial regulations, instructions, newsletters and changes distributed by CFO/GAP office in Washington on the management, use, and reporting of a highly complex financial management System (For Post). Incumbent does the same with information pertaining to PSCs management thru HRMS.
11. Inputs and generates vouchers in For Post system making sure vouchers hold correct and accurate information in regards to the accounting classification system. These vouchers are sent to CFO/GAP at PC/Washington with all proper back-up documentation for their processing, approximately two thousand payment vouchers per fiscal year.
12. Monitors that checks/EFTs are arriving on time, keeping in mind due dates and taking action by contacting CFO/GAP Staff in case of any delays. Contact vendors to inform any check delays to maintain a professional relationship with them.
13. Keeps close communication with Voucher Examiner and Accountant in CFO/GAP Washington via phone or e-mail to make sure all Bureau Vouchers have been properly processed and provides information to him/her when requested. Request Reconciliation of problematic transactions, EFT rejections, check cancellation or stop payments, enters liquidations from zero when liquidations are cancelled by GAP when there is an issue with a particular payment or voucher.
14. Prepares reports on the Status of Obligations of funds and Budgeted Funds Used and informs AO on the status of those funds.
15. Responsible for the proper record keeping of all obligation and liquidation documents that should be filed and classified with appropriate signatures and back up documentation to comply with PC financial policies and regulations. Approximately manages eight thousand documents per fiscal year.
16. Analyses and implements highly complex accounting Peace Corps regulations, procedures and policies that pertain to budget and finances.
17. Manages Odyssey web application (Ody Web) in For Post to enter non-recurring payments for Personal Services Contractors (PSCs) such as overtime for drivers, 13th, 14th and 15th salary payments and at the same time prints Electronic Funds Transfer (EFT) confirmation of PSCs bi-weekly payments and distributes them: one copy to PSC file and another to PSC. Also prints EFT confirmation payment for vendors and ensures that these are filed in the corresponding payment voucher.
II. Budget and Control: 25%
Is the budget analyst for PC/Ecuador and under the supervision of the CD an AO, manages an annual budget of 2.5 million dollars in the For Post financial management system performing the following functions:
1. Estimates the annual budget for Peace Corps Personnel salaries, including 13th, 14th and 15th monthly payments, grade and step increases, health/life insurance premiums and benefits, approximately in the amount of US$ 856.000 per fiscal year, making sure all obligations cover for the full year funding except under Continuing Resolution (CR) where specific guidance must be followed. Guidance is received from CFO/GAP PC/Washington usually a few days before the end of the fiscal year.
2. Monitors on a bi-weekly basis that Personal Service Contractors budgeted salary accounts are correct and accurately liquidated by PC/HQ HRMS office. These liquidations include third party payments to social security contributions or retirement plans. A separate obligation with approved budget shall be made for Health Insurance Company and incumbent processes Bureau Vouchers for Health Insurance Payments on a quarterly basis.
3. Informs PC/HQ Financial Management Specialist in the Office of Volunteer and PSC Financial Services (CFO/VPS) when new Personal Services Contractors (PSCs) come on board. Provides a copy of the contract duly authorized and signed by both parties to HRMS office, so new PSCs can be added to the HRMS system to receive EFT payments directly in their local bank accounts on a bi-weekly basis. Previous to this action Incumbent must obligate authorized amount in For Post and include obligation number in the cover sheet of the PSC contract before sending it to HRMS office for its action.
4. Coordinates budget discrepancies in regards to PSCs bi-weekly compensation liquidations, grade or step increases, overtime hours, non-recurring payments amounts, etc. Informs HRMS in advance when PSCs terminate their services to remove them from HRMS to stop bi-weekly payments.
5. Every new fiscal year prints the Pay Calendar from the PC intranet and
6. In close coordination with the AO, monitors that funds are allocated in the budget on a quarterly basis, once the fiscal year budget has been approved and once quarterly funds have been uploaded in For Post. Keeps CD and AO informed at all times when expenses in certain lines tent to exceed approved budgets. Ensures that pending HQ reimbursement for Conference Travel, TI increase, etc are uploaded by Global Accounts Payable Budget Office (GAP/BA) in a timely manner.
7. Reviews Security Services, LES Salaries/benefits and any other accounts that are liquidated at PC/HQ CFO/GAP office ensuring that these accounts have enough funds available at all times based on the budgeted approved amounts. This is very important when there is a Local Compensation Plan (LCP) increase as the U.S. Embassy will directly provide payments to LES for the approved increase using the same account open for this purpose. Incumbent should note that any increase to LES and PSCs compensation should be previously approved by CD and PC/HQ IAP Regional Director.
8. Provides historical data on expenditures to the AO for the preparation of the annual Operating Plan, Mid-Year review. Q1 and Q3 Budget reviews and any time that the AO request budgetary/financial information.
9. Using information from contracts and purchases, and based on specific guidance provided by the Office of Acquisitions and Contract Management (OACM), incumbent is responsible for preparing the Quarterly Procurement Report of all purchase orders, leases and contracts for the reporting period. Once report is prepared, forwards it to AO for submission to PC/HQ.
10. Manages international travel budgets received from PC/Washington for specific and one time international travel for staff and/or Volunteers, and relays that information to AO and AA for their action. This position monitors the status of these obligations but AA is responsible for all travel related transactions in For Post for Volunteers and staff.
11. After budget is approved, coordinates budget required for Pre-Service-Training (PST), In-Service-Training (IST) and other Training events together with the Training Manager, Adm. Assistant/Training, Program and Training Officer (PTO) and AO. Provides them with guidance on the approved amounts and what they are for and assist them in clarifying questions on how these amounts were calculated.
12. Coordinates budget required for programmatic events, together with the AA/Training PTO and AO.
13. Administrative Officer (AO) relays on Incumbent’s information as he/she plays a key role during continuing resolution in the allocation of funds to recurring accounts with the limited budget received.
Incumbent provides suggestions on how limited budget received during Continuing Resolution should be allocated as this position is very knowledgeable about the recurring accounts expenses pattern in For Post.
14. Works with AO in completing the annual Administrative Management Control Survey (AMCS) in the financial and personnel management areas and Volunteer support. Uses AMCS as guidance to ensure compliance with appropriate management practices at Post. Provides back up documentation when required and to proof that Post is in compliance in areas mentioned.
III. Human Resources: 25%
Is Post’s Personnel Assistant and carries out a broad range of responsibilities to support Peace Corps/Ecuador personnel management that start with the recruiting process and ends with the posting of the contract amount in For Post. As PC/Ecuador’s Personnel Assistant performs the following functions:
1. Responsible to work with Training, Medical and Programming units in close coordination with AO to prepare documents for recruitment advertisement, selection of candidates that meet requirements of the position, interview process and basis for selection for any PSC vacancies. All these documents are an intrinsic part of the file maintenance for PSCs.
2. Incumbent drafts and calculates all contracts for short term and long term Personal Services Contractors (PSCs) making sure all Peace Corps (PC) regulations and local labor law are always followed. Uses the U.S. Embassy Local Compensation Plan (LCP) as guidance once CD or AO confirms grade and step each PSC position.
3. Chooses appropriate template for PSCs contracts depending on the length of the contract and on the type of services to be provided (medical contractors have special clauses); making sure contracts are translated into Spanish if PSC does not have a good command of English. Ensures that latest template from PC Manual section 743 is used. Incumbent ensures that updated Statements of Work (SOW) are always attached to the contract template before presenting it to CD or AO for final approval. When PSC does not understand English translates PSC contract template to Spanish.
4. In coordination with AO, prepares all documents and drafts memo to request the concurrence of the Director of Medical Services for any new Medical Contractors, ensures that back up documentation is on hand such as qualifications of individual identified for contract award.
5. Responsible for preparing paperwork to request additional procurement authority from PC/HQ OACM Office as per PC regulations when contract total (base and option years) for PSCs exceed Country Director’s procurement authority of $100,000.00.
6. For every new PSC reviews with AO the Personal Service Contract File Checklist found in Manual Section 743, Attachment F to ensure compliance with established regulations. This checklist should be kept in each PSC file and should be signed by AO or CD.
7. On an annual basis and before amendment time, incumbent is responsible for coordinating with PSC supervisors the update of all Statements of work (SOW) to be included in the PCS performance evaluation. When needed translates SOW to Spanish for PSCs that do not understand English.
8. Drafts and distributes to supervisors PSC Mid-year and annual performance evaluations. Reminds supervisors when completed evaluations are not returned to Incumbent and ensures that these are filed in individual PSC and LES files. Sends original copy of LES evaluations to the U.S. Embassy Human Resources Office for LES files.
9. Based on AO and General Services Assistant (GSA) information on final award of property leases, Incumbent drafts and calculates annual leases for property rented as offices as well as property rented as residences for U.S. Direct Hire staff in compliance with PC regulations detailed in MS 733 and Overseas Financial Management Handbook OFMH section 30.0. Post currently has 5 leases: 2 offices and 3 residences. Incumbent is only responsible to draft, calculate, obligate and liquidate lease but this position is not responsible for the advertisement, negotiation or execution of the lease process. Lease files are maintained by GSA.
10. Responsible for preparing paper work in coordination with GSA to request proper authorization from Washington when residential leases exceed $20,000.00 per year.
11. Drafts and calculates modifications, amendments and adjustment to all PSC Contracts and all 5 property leases. Also prepares PSC contract modifications in cases of PSC awards to include award amounts into the contract, in order for the award to be paid out through the contract.
12. At the end of the year, reviews current PSC contracts and coordinates with AO to re-compete or provide a waiver for those that terminate and to prepare contract modifications for those that have contract extensions or option years.
13. At the end of the year, reviews current leases and coordinates with AO to compete leases that terminate or to prepare lease modifications for those that have option years.
14. Responsible for the distribution of Statements of Payments (SOPs) for all Personal service Contactors on a bi-weekly basis. To do this Incumbent needs to access the Secured Filed Transmission Protocol (SFTP) site and downloads each pay period SOPs reviewing and ensuring that these are accurate and match PSC contract amounts. Keeps PSCs informed for example when 13th, 14th, 15th monthly compensation is made.
15. Drafts and coordinates with new PSCs necessary documentation to request Security Clearances and open local bank accounts for the deposit of their bi-weekly compensation. Also is incumbent’s responsibility to enroll new PSCs in the local Health Insurance plan.
16. Responsible to monitor in close coordination with AO the Retirement Plan for LES employees and PCS. Provides guidance to PSCs and LES on how to access Retirement Plan.
17. Prepares all Severance payment calculations for terminating staff, Pre-Notice memo, and any relevant correspondence associated with PSC or LES termination and/or retirement.
18. Calculates severance payments for terminating staff ensuring that local labor law is always followed. Calculates annual leave balances to be paid as lump sum as detailed in Clause VII Leave and Holidays of PSC contracts. Responsible to prepare all payment vouchers via EFT in these cases.
19. Responsible for Termination/Resignation document preparation including Exit Checklist, Exit Interviews and Termination for Causes cases. This also includes the preparation of Contractor’s Release for PSCs.
20. Drafts job certificates in English or Spanish for staff and former staff to be signed by CD, PTO or AO at the request of staff and former staff members.
21. Responsible to prepare the training template for new staff that will allow them to meet with each units’ representatives for guidance and training in each area such as medical, safety and security, administration, programming, training, management, etc.
22. Prepares and drafts any other contracts required such as contracts for staff retreats, for medical providers, pharmacies, clinics, hospitals, etc as instructed by his/her supervisor.
23. Incumbent is responsible to update PC/E staff handbook which includes PC procedures in regards to travel, time and attendance, professional conduct, ethics, Awards policy and procedures, Alcohol policy, payment procedures, questionable and prohibited expenses, etc. Also updates it every time there is a change in policy.
24. Maintains all LES and PSCs personnel files and ensures their safety and confidentially at all times.
25. Files all SOPs in individual PSCs files and all EFT Confirmation documents for each bi-weekly period ensuring these are filed in chronological order. All information such as e-mails, awards, evaluations and any other related information to PSC should be filed in each individual PSC file.
26. Might be required to draft forms for Computer Aided Job Evaluation forms for LES staff for position reclassification purposes and also when LES Position Descriptions (PDs) need to be updated.
IV. Alternate Cashier Functions: 10%
Acts as the Alternate Cashier in the absence of the main Class B Cashier, except where the volume of transactions requires both principal and alternate to operate at the same time. Performs the following functions:
1. Incumbent is responsible for the disbursement, accountability, examination, safekeeping, safeguarding of funds, replenishment, and management of the post Imprest Fund with an advance authorization up to USD 20,000.
2. Manages a Checking account, performing a large number of on-line transactions to pay for services such as utilities, communications, etc.
3. Reconciles checking account transactions on a monthly basis.
4. Responsible for making cash reimbursement to PC staff, PC volunteers, PC trainees, vendors, service providers for authorized purchases.
5. Prepares Cashier Replenishment Vouchers twice a week ensuring that all payments have corresponding back up documentation and sends them to GAP PC/HQ office for replenishment.
6. Reviews Odyssey Web application to track EFT payment for Replenishments sent to PC/HQ. Prints EFT confirmation form and files it along with the corresponding Voucher.
7. Performs daily Imprest Fund reconciliation at the end of each day, physically counting cash on hand, cash advances, checks on hand, EFTs received and checking account balance.
8. Must take a Cashier exam within 180 days of his/her temporary designation. Incumbent must pass exam to be designated as the permanent Alternate Cashier.
9. Alternate Cashiers are authorized to receive amounts up to the main Class B Cashier maximum authorized advance and operate under the Principal Cashiers code and perform in that capacity being responsible for the USD 20,000.00 accountability.
10. Country Director or his/her designee must determine if the absence of the principal cashier will be of such period of time as to justify the transfer of the Imprest Fund to the Alternate Cashier. In such cases, a formal transfer of funds, including Imprest Fund reconciliation must be done and the safe combination must be changed.
11. Incumbent must familiarize with the following manuals: 4 FAH-3 H-398 and the Serviced Post User Manual Chapter 12 and Cashier User Guide when designated as permanent Alternate Cashier. The provisions which apply to principal Class B Cashiers also apply to their alternates and such are considered Accountable Officer.
V. Volunteer Support: 7%
Incumbent provides Volunteer support mainly ensuring that all Volunteers payments are entered into the For Post system in a timely manner and that these payments are processed in compliance with Peace Corps regulations and procedures. Incumbent performs the following functions:
1. Liquidates into For Post Bureau Vouchers for living allowance and leave allowance monthly payments for volunteers based on the multi payment listing provided by AA.
2. Liquidates into For Post Bureau Vouchers for settling-in allowance payment to Trainees based on the spreadsheet with calculations provided by AA. Ensures that these payments are processed in advance so payment is received at the time Trainees swear-in.
3. Assists Volunteers with banking issues such as problems with deposits, error in amounts deposited, loan deferments, preparation of final payments, and Corps Care insurance information and enrollment.
4. Liquidates in For Post Bureau Vouchers for Trainees Walk Around/Host Family payments ensuring that these payments are coordinated with Training Manager, Administrative Assistant/Training (AA/Training) in a timely manner and based on schedule provided to Trainees for this purpose.
5. Coordinates with AA/Training and Cashier when these payments are done via Imprest Funds, this usually happens when Trainees arrive in-country and until they get their local bank accounts opened.
6. Drafts, prepares and updates living allowance survey template in close coordination with AO and Volunteer Action Committee (VAC), making sure Volunteers are informed of the Peace Corps policies governing this area. Collects surveys and enters data into the For Post Living Allowance took kit double checking amounts and ensuring accuracy of data entry. Ensures and follows up to ensure a 75% return survey rate.
7. Drafts, prepares, distributes and updates Settling-in allowance surveys for each group of new volunteers. Ensure that new Volunteers complete these surveys during Reconnect In-Service-Training week since at that time once trainees already purchased their household effects and used up those funds. Collects surveys and prepares an excel spreadsheet with an initial statistical analysis to submit to AO for final analysis and future action if necessary.
8. Maintains and files living and settling-in allowance survey by fiscal year ensuring that all hard copies as well as electronic copies of surveys received are included in the file, along with the analysis and statistical information.
9. In coordination with AO, determines target sites to represent a living allowance level bracket to perform annual Market Basket Surveys (MBS) to track inflation, cost of living standards and other factors that might affect volunteers’ purchasing power. Organizes with PC/Ecuador staff for the completion of these MBS and ensures that template is updated on an annual basis.
10. Provides technical advice and guidance to Volunteers on a variety of policy and management issues related to the payment of Volunteer allowances, forms to be completed depending on the transaction to be performed and status of reimbursements, etc.
11. Is given delegated authority by CD to authorize Imprest Funds living allowance advances to PC Volunteers in emergency situations and in the absence of the AO.
12. Responsible for creating dummy obligations and entering disbursements in For Post for Imprest Funds Volunteer Readjustment advance payment in U.S. Dollars for Early Terminating (ET) or Close of Service (COS) Volunteers when approved by CD.
13. Assists AO in the review of the Volunteer Handbook in the areas pertaining to the payment of allowances and in-country travel per diem.
VI. Other: 5%
1. Understands and complies with Peace Corps safety and security policies and procedures and assists other staff and Volunteers in complying with safety and security policies and procedures as outlined in Manual Section MS270 and Peace Corps/Ecuador Emergency Action Plan (EAP).
2. Incumbent is an active member of the Peace Corps/Ecuador Emergency Action Committee (EAC), actively participating and coordinating financial resources in coordination with AO when Emergency Action Plan is activated.
3. Incumbent is the Administrative Officer’s back up in the absence of the AO to cover in the areas delegated by the Country Director. This might include approving leave for administrative staff, approving purchase order, Cashier Replenishment vouchers, etc.
4. Participates and attends Integrated Planning Budget System workshop to plan 3-year strategies for PC/Ecuador. Also participates in weekly administrative meetings, monthly all staff meetings and in-service training, COS conferences sometimes to provide training to Trainees and Volunteers on PC policies and allowances, usually in the absence of the AO but also when required by AO.
5. At the beginning of each Fiscal Year, drafts and updates the Interagency Agreement (IAA) for Security Services provided for PC/Ecuador to be signed by U.S. Embassy RSO and FMO to comply with PC regulations. A copy should be sent to PC/HQ Director of Global Accounts Payable for their files.
6. At the beginning of each Fiscal Year, drafts and updates the template for the Memorandum of Understanding (MOU) with the local bank “Banco de Guayaquil.” A copy of this document should be mailed to PC/HQ Director of Global Account Payable for their records.
7. Depending on availability of funds, at least once a year travels to visit Volunteers in their sites along with a senior staff member. Takes opportunity of this trip to do a Market Basket Survey if site is a target site for MBS.
8. Performs all functions in accordance to Peace Corps policies and procedures detailed in Peace Corps Manual found in the web site: http://inside.peacecorps.gov/index
9. Complies with Peace Corps code of ethics.
10. Files all documents produced by his/her position in accordance to Peace Corps rules and regulations.
11. Performs any other assignments that will be considered as necessary by his/her supervisor.
REQUIRED QUALIFICATIONS:
a. Education: University degree in Accounting, Finances or Business Administration is required.
b. Prior Work Experience: Incumbent must possess five-year prior work experience in Administrative/Finances/Accounting area is required.
c. Post Entry Training: Organized, on-the-job training for six months on PC regulations and procedures; Peace Corps Accounting Financial Management System (For Post), Peace Corps CFO/GAP regulations, budget planning tools (PBR, Mid-Year Review, IPBS), Personnel data tool (Odyssey Web application and SFTP), Peace Corps Manual, Overseas Financial Management Handbook (OFMH), Post self-appraisals tool AMCS, Cashier User Guide and Volunteer Handbook.
d. Language Proficiency: Level IV (Fluent) written and spoken English and Spanish ability is required.
e. Knowledge: Technical accounting and administrative general knowledge is required. Financial management, budget analysis and evaluation of data familiarity is required. Knowledge of the economical/financial structure of the Host Country, differences and similarities between U.S. and local cultures, business practices and procedures, Peace Corps philosophy, goals and objectives. Good knowledge of local labor law is required. Must be able to understand local banking requirements and restrictions and routine business processes.
f. Skills and Abilities: Excellent interpersonal skills to deal with Volunteers staff and Host Country Nationals. Must have the ability to interpret complex regulations and procedures applicable to the financial/accounting area for which Incumbent is responsible. Must be able to prepare precise, accurate budget reports, interpret data and provide advice with detachment and objectivity. Must have strong organizational skills, attention to detail and ability to work under pressure. Must have strong computer skills in spreadsheet and database management, word processing and accounting software. Good analytical skills and negotiation skills are required.
POSITION ELEMENTS
a. Supervision Received: Is under the supervision of the U.S. Direct Hire Administrative Officer (AO). As a general rule little supervision is exercised for this position. Incumbent works independently and only accounting, For Post generated documents are reviewed and authorized by AO. In addition, Incumbent is under the U.S. Direct Hire Country Director supervision in the absence of the AO.
b. Available Guidelines: Peace Corps Intranet where PC Manual, OFMH, AMCS, Cashier User Guide and Fiscal Coding Handbook are found. GAP bulletins, For Post Help in For Post database, and Volunteer Information Database (VIDA).
c. Exercise of Judgment: Incumbent utilizes available guidelines, exercises independent judgment for most accounting and personnel matters related to For Post transactions, except those that are usually complex and require a higher level decision making.
d. Authority to Make Commitments: Authority to make commitments is limited to delegated authority related to volunteer payments, PSCs payments, travel advance, volunteers allowance advances in the absence of the Administrative Officer.
e. Nature, Level and Purpose of Contacts: The level of contact related to the financial area, Peace Corps Washington CFO/GAP Voucher Examiner and Accountant, CFO/BA Budget Analyst, CFO/VPS Financial Management Specialist. For Post support PC/HQ staff contacts for any matters related to For Post issues. U.S. Embassy Human Resources staff in matters related to LES evaluations and other personnel issues. Volunteers and Trainees in matters related to payment of allowances and per diem reimbursement. PCS and LES staff in matters related to pay periods payments, Statement of Payments, EFT confirmations. Vendors in matters related to delayed payments, follow up questions on EFT payments, etc.
f. Supervision Exercised: Supervision is exercised only in the absence on the AO and only in matters where CD delegates authority such as personnel leave request approvals, etc.
g. Time Required to Perform Full Range of Duties after Entry into the Position: The time required for a qualified individual without previous experience in Peace Corps to begin performing the full range of duties of this position is six months.
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